General Aviation Report (GAR) Procedures
We have recently heard that several Irish pilots are in the process of being prosecuted for not filing GAR forms when travelling to the UK or to Northern Ireland. The fine for not filing a form, filing it incorrectly or submitting false information is up to £2000! The form above is in Excel format and allows you to fill out the required details. More details on the GAR Process are available HERE.
Unfortunately the official UK GAR form is far from user friendly. If you use Skydemon, we would recommend using it to file your GAR. As you can see below, once you have planned your flight, SkyDemon will prompt you to file a GAR. Select the spanner symbol next to the message and follow the instructions.
Click image below to view full size.
AOPA has entered into an agreement with OnlineGAR to continue to offer a basic free service.
AOPA now offers this interface to the Official UKBF Online GAR system via the system operated by OnlineGAR, a trading name of OpenBorder Systems Ltd., free of charge to all Personal Users in a piston powered aircraft, and subject to the Terms and Conditions of OnlineGAR. GARs submitted through the online web application will be automatically distributed to Border Force and the Police as appropriate. This does not include Airfields/Clubs/ATC/Handling Agents, etc.
A submitted GAR does NOT provide PPR to an aerodrome where that is separately required NOR does it replace a Flight Plan.
This FREE basic service, allows Personal Users in a piston powered aircraft to complete and submit a single GAR to the UK Border Force online system subject to the Terms and Conditions of OnlineGAR.
This service requires the use of Silverlight compatible browsers. Google Chrome and Microsoft Edge do not support Silverlight.
If your browser keeps asking you to install Silverlight even though you have downloaded the software, and you know that your browser supports Silverlight, you probably need to enable Silverlight. This is normally found in the manage add-ons or plugins menu for your browser.
First time users will need to Register at OnlineGAR and agree to Terms and Conditions to use the service.You will get a Registration acknowledgement Email from OnlineGAR.com. To use this FREE service provided by AOPA UK do not click on the link in the Email from OnlineGAR.com or you will be taken to the OnlineGAR subscription (paid) services page.You may need to log out from Online GAR if you have signed in. Exit from the AOPA website and then re-open this page and use the link above and sign in when asked. You should then get the AOPA GAR form, but may have to load and run Silverlight if prompted
While the service is FREE to use, whether you are a member of AOPA UK or not, it does cost to provide the service. If you appreciate the service please consider making a donation towards it :-
Introduction of an Emergency General Aviation Report (GAR) Telephone Line (0845 723 1110) from 1 March 2015.
If you need to submit or amend a GAR for Border Force purposes in an emergency situation, you may call the GAR Emergency Telephone Line on +44 (0) 845 723 1110.
The emergency telephone line may only be used for a flight that is:
- not required to report to the police under the Terrorism Act 2000; and
- outside the GAR reporting timescales.
An emergency may be described as:
- medical emergency of a pilot/passenger; or
- air ambulance with critical passenger; or
- other emergencies requiring a change to information contained within an already submitted GAR; or
- last minute changes to a submitted GAR, only when changes to online version are not possible.
You are required to complete a GAR prior to your departure.
This telephone line is strictly only for the purposes listed above. For all other GA enquiries please visit our online information:
Changes to Online GAR :
As of 16 April 2014, GAR’s submitted via AOPA, the alternative GAR application downloaded to your PC/MAC or mobile applications have had to be re-routed to the Home Office server via OnlineGAR.com.This is due to enhanced security requirements by the Home Office.
If you are using the mobile applications, these now operate through OnlineGAR and are no longer free to use.
Android and Apple apps are available for accessing the OnlineGAR subscription services at OnlineGAR.com
If you are a SkyDemon subscriber you can now use the OnlineGAR service as part of your SkyDemon subscription.
GAR Requirements :
AOPA has published a guide on Flying Abroad which makes useful reading.
To have a smooth trip, AOPA Advice remains that you submit a GAR for all overseas flights which require a GAR and within the notification periods, regardless of whether the point of departure is a designated airfield or not. In order to have a confirmation receipt as evidence of your GAR submission you should use the online gar system, making sure that you provide a valid email address that has been correctly typed. We have seen a number of receipt bounces because the email address has typographical errors. If you email your GAR to the NCU email address you will not get a receipt and your only evidence of submission will be your email to the NCU and a copy of the GAR that was attached. The NCU do not guarantee any timescales on their part to enter your GAR details into their distribution system and so your information may not be known to local Border Force or Special Branch (Police) units at the time of you departure or arrival. AOPA suggest that if you use the NCU system you submit your GAR in advance of the minimum notification periods if possible.
If you have submitted a GAR but, for reasons of safety or emergency, you need to change your plans at short notice and cannot re-submit within the GAR notification periods (shown below) AOPA recommend that you attempt to contact the BF, SB and/or Airfield as relevant and explain your situation. Contact information for BF and Police can be found in the GAR Form submission Instructions.
Upon submission, the submitter will receive a confirmation code (which will also go to your email address). The confirmation code is proof of submission and can be used to cancel the GAR, if deemed necessary.
Notification periods for the GAR :
- Outbound to EU countries (excluding Republic of Ireland) – No GAR needed
- Inbound from EU countries (excluding Republic of Ireland) – 4 hours prior to arrival
- To/From the Republic of Ireland, Channel Islands and Isle of Man – 12 hours prior to departure/arrival
- To/From other non-EU countries – 24 hours prior to departure/arrival
In emergency situations pilots, operators and owners may telephone +44 (0) 845 723 1110 for advice about amending or submitting a GAR for Border Force reporting purposes. Calls should not be made to this phone number to obtain advice about amending or submitting a GAR to the Police under the Terrorism Act 2000. Emergency situations include medical emergencies, an air ambulance with a critically ill passenger, and other emergencies requiring changes to GARs already submitted.
My personal experience is that you can use this number should there be the probability of a weather intervention that could put the flight at risk (i.e. since the minimum time is 12 hrs this may not be suitable and 12 plus hours is used but forecast bad weather is approaching ahead of time indicating a sensible approach would be to leave early hence arriving early.)
Please note that since the vote for brexit the FRENCH now require 24 hours notice so I am informed